The shareholder meeting or Annual General Meeting is one of a company’s primary corporate governance vehicles. During the meeting, the company’s shareholders ratify decisions on topics determined by law and by the corporate bylaws. It usually is the most important time of the year for interaction between the shareholders and executives of the corporate. In traditional shareholder meetings, it’s not avoidable to meet following challenges:

  • 1. It takes hours for shareholders waiting in a queue for registration at entrance. Also it’s very complex and time consuming for the staff to verify every voter’s eligibility and vote weight. How to register every shareholder accurately & quickly?
  • 2. “Some shareholders should be avoided to vote on resolution 2! Some shareholders may delegate other representative to cast their votes “. Paper ballots are tedious to produce and process, especially when the meeting involved with hundreds to thousands people, and at same time flexible voting rules need to be considered! How to simplify the voting process and speed up votes counting process, in order to keep the meeting running efficiently?
  • 3. Shareholders need to wait till next day to view all the voting results and meeting minutes, causing the doubts of changing votes after the meeting, which will affect the authenticity and accuracy of the voting results. How to enable transparency of the voting and decision making process?
  • How we help

    SunVote Electronic Voting System for AGM is a secure, reliable and easy to use voting technology to release the heavy burden of annual general meeting from its preparation to voting process. It greatly simplify the shareholders’ registration, speed up votes counting of resolution voting, streamline board election, and automate documenting process, maximizing the efficiency and transparency for the shareholder meetings. The shareholders, the board and the secretary can all benefit from it throughout the meeting.

      1 Meeting Management
  • Instantly create meeting files and voting resolutions.
  • Easily import & manage shareholders, proxy and candidates list.
  • Meeting agendas and voting progress can be collectively displayed & browsed, ensuring a smooth and controllable meeting process.
      2 Shareholders’ registration
  • Register based on shareholders’ ID, quickly verify the shareholders’ or proxy’s eligibility and check the quorum, legal compliance!
  • Associate shareholders to a specific voting device with unique ID or SN! Shareholders confirm the information with E-signature. Nobody can register twice!
  • Need only 2-5s to register a shareholder, complete registration for any scale in 30mins!
      3 Resolution Voting
  • It supports weight voting, proxy voting, and authorized voting (avoid shareholder to vote on a specific resolution).
  • Shareholders touch YES/NO/Abstain buttons to cast votes. 1000 votes can be collected reliably within 20 seconds!
  • Voting results can be gained and viewed in graph or text instantly, promoting shareholders to discuss and make decisions onsite. It greatly improves the efficiency of the meeting!
      4 Board Election
  • Candidates name list can be downloaded to each voting keypad before meeting. Shareholders just need to tick the names they prefer to elect and submit them in batch. Election results can be obtained and displayed in real time. No repeat or missing votes! It greatly streamlines the leadership election process!
      5 Reports tabulating
  • The system automatically generates auditable and detailed reports for instant review and verification for shareholders and auditors, giving a full and transparent record of the meeting without disputes. The verified reports can be published to the company’s website without waiting, ensuring a fairer process!
    Why SunVote
    • Legal compliance
    • Developed with reference to the "Company Law" in different countries.
    • Secure & Reliable
    • Based on independent communication protocol of SunVote, two-way data verification and multi-level error correction mechanism, encrypted transmission, secure & reliable!
    • Easy to Use 丨 Efficiency
    • ● Application functions designed based on the voting procedure of shareholder meetings or creditor meetings. Accessible user interfaces and intuitive operations for both administrators and shareholders.
      ● Save >80% time and costs on votes counting & reports tabulating.
    • Market approved
    • Widely used by listed companies or stock-joint companies in Singapore/Malaysia/Australia/Italy/France/Spain/Nigeria/South Africa/Brazil/Columbia, etc. Over 1000 AGMs…
    • Personalized customization
    • Support languages localization and functions fast developing, well meet the habits of local users.
    Proper models
  • Wireless Voting Keypads
  • M52Li
  • Wireless Receiver
  • EA4000T
  • Voting Software
  • Charging Box
  • 50BP
  • Who Trust us
  • Ask for Quote
  • Changsha SunVote Limited
  • +86 731 85123999
  • Links:Student Response System Audience Response System SunVote(Simplified Chinese) Electronic Voting System

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